We have created a large document on Word (a short paper, a treatise, a book etc.) but we do not know how to make it more usable when reading "> Templates and Templates Office to download for Word, Excel and Powerpoint
1) How to add index pages on Word
To create an index on Word we open the program in question and we start immediately writing our document or our manuscript, so as to have a base on which to start.
Once the text has been created, we select the phrase to be used as a reference (but also an empty space at the beginning of a chapter or the chapter text is fine), go to the References menu and click on Mark entry .
A new window will open immediately, called Mark index index entry, where you can enter all the details of the reference to be used in the index.
If we have to use the whole page as an index, then we can leave Current page selected; if, on the other hand, we want to insert a range of pages or a cross-reference (such as the View item), just select the respective indicators.
When everything is ready, click on Mark at the bottom; we will immediately see strange characters appear inside the text, indicating both the end of the paragraphs and the beginning of the chapter or of the various placeholders left for the indexes.
This type of view can be "masked" or recalled by going to the Home menu and clicking on the Show All icon.
Now let's repeat all the steps for each chapter or page that we intend to make appear on the final index.
2) How to create an index on Word
Once you've added the various placeholders within the text, as seen in the last paragraph, it's time to add the actual index, usually positioned at the end or beginning of the document (as needed).
Let's go to the page or the place where we want to add the index inside the document, then go to the References menu and click Insert index .
A new window will now appear where you can edit all the details of the index, so as to create it within the document according to your personal needs or the publisher's (in case we were writing a book, better always add an index).
We can immediately see at the top a preview of the index as it will be created, with the possibility of choosing another format by changing the entry in the Formats field.
If we are not satisfied with the result, we can always modify it by clicking Modify below or adding new index entries, using the Mark entry and Automatically mark buttons.
When we are satisfied with the result, we click OK to apply the changes.
3) Update and delete index entry
If we have added or removed other paragraphs to the text in question and want to update the index accordingly, we can do it without having to do it all over again!
We add the index items as already seen in the previous paragraphs, while to cancel one, make sure to view all the content of the text; as soon as we have made the necessary changes, go to the References menu and click Update Index .
Immediately all changes will be applied to the index, wherever it is within the text.
Each click made on this item corresponds to an update of the index previously inserted in the document, so we memorize its position well and use it every time we get our manuscript hands, so that we can always keep the index updated.
4) How to create an index on LibreOffice
We cannot use Microsoft Office because for a fee "> LibreOffice on our computer (it is available for Windows, Mac and Linux), therefore we start the Writer program and start writing our text or the manuscript we intend to make.
When the drafting is complete, go to the Insert menu and click on General Index and Index -> Index Item .
A new window will open, in which you can choose all the details of the index entry that we are going to create, as already seen on Word (the steps and the entries are very similar).
At the end we click Insert and Close to complete the addition; we repeat the steps for all the other index entries that we want to insert.
Now we will have to create the actual index: let's go to the point of the document where to add the index of the manuscript, then we reach again in the Insert menu and click on General index and index -> General index, analytical and bibliographic index .
A new window will open where we can customize all the options relating to the index.
Let's explore all the items and, when ready, click OK to add the index to our document.
If we need a graphic reference for all the paragraphs and for the various index items, we can use the Show all button, present in the upper bar of the program.
With this active it will be much easier to notice where the index entries are and how to fix them.
To delete the index or an index entry, simply right-click on it and confirm by clicking on Delete or Delete index .
READ ALSO -> LibreOffice: Save files in Word (DOCX) Excel and Powerpoint format
