Business users receive a lot of emails every day, wasting a lot of time reading and replying to them. Furthermore, most emails received in the inbox are unimportant if not spam, usually in the form of advertisements.
Email is an ancient tool (technologically speaking), which has evolved and, although many continue to use the mail in the old way, there are several ways to better organize your inbox, avoid wasting energy reading emails. less important and respond faster to more urgent ones.
READ ALSO: Order the inbox with filters and aliases in Gmail to manage the emails received
Meanwhile, we must begin to say that email services are not all the same: Gmail, Yahoo e-mail and Microsoft Hotmail are clearly the best in the category of free e-mail services via the web.
Since it is possible to use them even without changing your e-mail address, it would be better for those who use different services to change (see for example how to subscribe to Hotmail without changing your e-mail address).
Alternatively, it is certainly a good idea to use a mail client, such as Microsoft Outlook, to receive mail on your computer.
To get rid of the burden of too many e-mails you have to optimize your mailbox .
As mentioned several times, spam is not necessarily made up of unauthorized advertising messages; very often these are newsletters sent from sites to which you have registered by giving your consent.
To prevent these newsletters from clogging your mailbox, you need to select which ones you really want to receive and which you don't.
Each mail of this type, scrolling down has a link, often written in a small and hidden font, to remove itself from the mailing list and no longer receive these messages.
Sometimes it's a link to the Unsubscribe button, sometimes it's " remove " while in some cases you have to write a new message requesting removal from the mailing list.
After pressing on Unsubscribe, the more serious sites automate the cancellation while others force the user to connect to their account and change the email notification options.
The problem is felt so much that some services have been created to eliminate newsletter subscriptions automatically, such as Unroll.me which works with mail, Hotmail and Yahoo and with the email clients of mobile phones and PCs (Outlook and Thunderbird).
To counter spam, Yahoo, Google Mail and Hotmail services provide excellent filters (especially YahooMail) but, to increase this protection there are some free programs to block spam emails.
After doing a little cleaning, you have to organize your inbox messages trying to aggregate them .
When you receive emails from websites you want to stay in touch with, you can reduce your inbox with Google InBox for use in place of Gmail
Facebook has implemented an Email notification system (in the account settings -> notifications ) where you can choose to receive only important updates and summary emails by email instead of individual email notifications.
Those who use Gmail have a lot of applications and plugins available that optimize Gmail and tidy up the mailbox.
For example, among these, I would like to point out the Sortd plugin for Gmail, which integrates with Gmail and automatically organizes messages by dividing them into various columns.
Regarding the organization of incoming mail messages in folders, in all Email services it is possible to create automatic rules to filter emails .
Getting good at setting filtering rules allows you to sort mail or provide automatic replies.
For example, if you have subscribed to the Navigaweb.net newsletter, you can create a filter like this, all the daily emails with the new articles are saved together, perhaps with the "already read" setting, and therefore it becomes easy to go and read them again when you want and search for past messages.
On Gmail there is the plugin of the predefined replies (it is found in the Labs settings, and it is to be activated) with preconfigured templates, indispensable to respond quickly to repetitive messages.
The sending will not be automatic but, in this way, it takes only two clicks to send the reply, without having to always rewrite the same things (in another mail I had to report another program to create models and facsimiles for automated replies )
In combination with filters, it is also possible to set up automatic responses for certain keywords.
Another excellent plugin for Gmail is Boomerang which allows you to delay the sending of emails and therefore send dated post messages: I am writing it now, I am sending it in two hours, for strategy or personal organization.
Boomerang is just one of the most useful plugins for Gmail on the Google Chrome browser .
Very useful then, on Gmail, the "postpone" to postpone the reading of the Email.
Finally, you can receive alerts on your computer for incoming messages with tools such as EmailTray or, better yet, Pop Peeper that works with any program or mail service.
In other posts I have also reported the tools to receive notifications of new emails on the desktop in Gmail and the extensions for notifications of unread emails on Chrome and Firefox .
