If we work a lot behind appointments (consultants, marketing, hairdressers, sales etc.), having a calendar always synchronized on any device becomes essential to avoid errors or forgetfulness due to the transition from PC to smartphone or from smartphone to tablet. In a world where everything is connected thanks to the Internet, we can take advantage of a modern digital calendar in which to mark all business appointments and find them wherever we are, even from a simple Web page. In this guide we will show you how to synchronize Google Calendar, in our opinion one of the best calendars with online synchronization via Google account; once you have learned to use it, you will no longer do without it and you will want to integrate it everywhere, even within email clients such as Outlook and Thunderbird.
How to sync Google Calendar
Below we have collected all the methods with which we can access and synchronize Google Calendar on any modern device, so as to always have the information at hand. Obviously in order to use this service you need to have a free Google account, but we can also use a Gmail account, YouTube or an account created on an Android smartphone or tablet for the purpose (in fact I answer all to the same Google account and we can therefore avoid create more).
Use Google Calendar on a web browser
The easiest method to use Google Calendar is to use the dedicated website, which is therefore compatible with any web browser for computers or Macs (Chrome, Edge, Safari and Firefox).
Once logged in with our Google account, we will have a small calendar on the left and a detailed calendar in the center of the window, where you can enter your appointments and reminders; to switch from one month to the other, simply click on the arrows next to the name of the month and the current year (top and left side); alternatively, just scroll with the mouse wheel to move from one month to another.
To create a new appointment, simply double-click in the cell within the set day and time, so as to open the compilation window; alternatively we can open the quick compilation window by clicking on the Create button at the top left (it will be created based on the current time).
From here we will have access to a whole series of options to be used to customize the event: we can choose a title, set the duration of the appointment, choose whether or not to receive a notification, add a location, add a video conference with Hangouts, set up the type of priority, add notes and finally choose whether or not to share the appointment (also personalizing the permissions that we will provide to other users with Calendar).
At the end of the changes, just click on Save at the top to be able to add an event or appointment to our calendar.
Basically, Google Calendar is displayed with the detailed calendar in the Week format, so that you can view all the appointments for the days ahead and today; to change the view simply click on the Week button and choose the most comfortable view for our needs ( Day, Month or Year ).
For each event created on the calendar we can customize the colors by right clicking on each event and using the color table offered by the site; from the same window we can also choose to eliminate unrealized events or events that we no longer want to be present on our calendar.
In addition to the reminders, we can add Italian holidays, the birthdays of our Google contacts, reminders and tasks created with Google Keep or with Google's voice assistant to the calendar, so as not to miss an appointment (to activate these activities just put the check mark for the various items under the small calendar on the left).
Use Google Calendar on smartphone or tablet
If we use a smartphone or tablet with Android operating system, simply add a Google account to the system and open the integrated Calendar app; it will show all active calendars, including those synced with Google Calendar. If there are no appointments already synchronized from the web page, simply access the settings of the Calendar app and add the Google account to the events displayed.
When we create a new event with the Calendar app integrated into the Android smartphone or tablet, we will have to make sure that the Google account is selected at the top, so as to be sure that it will be synchronized online and accessible from any other device.
In case we want an app dedicated to Google calendar events, we can always download the free Google Calendar app, available for any Android device.
If, on the other hand, we use an iPhone or iPad, we recommend that you immediately install the free Google Calendar app, so that you can manage the appointments already created from the Web or from an Android device and add others in a few simple taps.
The operation is completely similar to the app already seen on Android, so we will have no difficulty managing our events and appointments from an Apple device.
How to integrate Google Calendar into Outlook or Thunderbird
For those who work a lot with Microsoft Outlook or with its free counterpart Mozilla Thunderbird, it can be very useful to have all the appointments at hand, so as to be able to add new ones based on the new emails sent to our e-mail addresses.To add Google Calendar to Microsoft Outlook, go to the File menu at the top left, click on the Add account button and add the credentials of the Google Calendar account. Once the account is added, let's go to the left column and click on the Calendars button at the bottom to access all the calendars managed by Outlook.
If we have problems synchronizing new appointments, we advise you to read the suggestions proposed by the guide Add Google Calendar in Outlook and synchronize calendars .
To add Google Calendar to Mozilla Thunderbird, we will first have to download the free Google Calendar Provider extension and install it in Thunderbird, by clicking on the button with the three horizontal lines at the top, going to the Add-ons menu.
On the Manage add-ons page, click on the gear symbol, then select the Install add-on from file ... item.
Now locate the add-on file downloaded a little while ago and click Open ; when asked we click Install now to complete the installation.
Now we can add Google Calendar by pressing the Alt key on the keyboard and going to the top in the path File -> New -> Calendar . From here we select the item On the network, choose Google Calendar from the available options, then press Next to be able to enter the login credentials to our Google account.
At the end of the configuration we will have our Google calendar synchronized within the email client provided by Mozilla.
Conclusions
As we have been able to see synchronize important appointments and events not to be missed with Google Calendar, it is really very simple and affordable for everyone, both hardened workers and simple maniacs of punctuality and order!If instead of the synchronized calendar we wanted a simple calendar in Excel or PDF format, we advise you to download our personalized calendar, which we update every year. To get instead a calendar always visible on the PC desktop, we can read our article to have a Calendar on the PC desktop screen .
We want to use another online service to synchronize our appointments on a calendar "> Best online diaries and calendars for deadlines and appointments, so we can find the service that suits your needs.
